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Camp Changes Due to COVID-19 Pandemic

Friday, May 22, 2020

Dear Parents:

We want to provide an update on our JK-8th Grade Summer Programs. A separate letter will be released regarding our Preschool/Pre-k Summer Programs next week. Preschool/Pre-k Summer Programs will be open starting 6/15.  Currently, we are planning on opening for JK-8th Grade as scheduled on June 15th, pending federal, state, and local guidelines.  It is important for us to communicate that summer will be VERY different than summers past with significant constraints on activities and group sizes, as well as additional focus on camper and staff safety.  Several traditional summer activities will be suspended either initially or throughout the entire summer.  We acknowledge that many families are looking forward to a break from Zoom classes and children are anxious to see their friends in person.  Utilizing and enforcing distancing procedures and other safety protocols will have a strong impact on the activities that we are able to provide and Camp Heritage Oak, as you may recognize it, will look very different. It is our hope that in the summer of 2021 we will be able to return to providing the enriched activities and bustling environment that we all know and love.


  • No Risk Camp Enrollment Continues. As we recognize that parents may be reluctant to finalize their summer plans until there is more definitive guidance regarding state and local stay-at-home order restrictions, we will continue our no-risk enrollment policy for all camps. Parents may enroll with the option to withdraw from their scheduled camp two weeks prior to the start date and receive a full refund.
  • Early Enrollment Discount Extended. We are extending our Early Enrollment Discount of 10% off Main Camp until August 1st.
  • Cancellation of ALL pool activities. Due to the recent health concerns and implementing the safest practices for social distancing, we will not be offering time in the pool this year.
  • Reducing Camp Classroom Size. Based on local and state guidelines: Preschool/Pre-k class size will be limited to nine students with one teacher per classroom. Elementary and Middle School class sizes will be limited to 12 students with one teacher per classroom. These ratios could change as guidelines continue to evolve.
  • Significant Change to Camp Options. To reduce the number of interactions campers have with new people, children will be with the same camp counselor and peers for the full week camp. This means that there will only be THREE CAMP OPTIONS each week: full-day Main Camp, full-day Specialty Camp, OR Morning Specialty Camp. Specialty Camps will run Monday-Thursday and Main Camp will run Monday-Friday. We are in the process of updating our Specialty Camps on the registration website. If you have already registered for a specialty camp and it has been changed, we will reach out to you.
  • Extended Care Hours Reduced. Camp will now be open from 7:30am-5:30pm (Main Camp Hours are still 9:00am-4:00pm and Specialty Camp Hours are either 9:00am-4:00pm OR 9:00am-noon)
  • No Walk-in Registration. We will not be able to accommodate enrollments that take place the same week of camp. All registrations must take place ahead of time.
  • Limiting visitor and vendor access. Outside lunch vendor services will not be available for summer camp. Parents will need to provide packed lunches and snacks from home for their children.
  • Rescheduling daily activities provided by outside vendors. We will not be allowing outside vendors on campus until we feel it is safe to do so. This means that daily activities listed on the camp calendar may change.
  • Arcade will not be available. In order to limit exposure to surfaces used by multiple people, and to adhere to social distancing guidelines, the arcade will not be open this summer. 
  • Enhanced Health Monitoring. Upon arrival at camp, temperature and overall wellness checks will be administered to all staff and children. To help curb the spread of illness, additional wellness checks will be conducted throughout the day. Parents will be notified immediately and required to pick up their child if he/she shows any signs of illness.
  • Requiring protective face coverings. At the time of publication (5/22/2020), all staff, children (preschool and up), and visitors will be required to wear protective face coverings while indoors (with the exception of naptime for preschool and pre-k). This is subject to change and we will revisit this policy prior to each week of camp and adjust. Parents will need to provide a labeled cloth protective face covering for their child(ren) attending camp. UPDATE: 6/8/2020 - Face Masks are NOT required for campers in preschool, pre-k, or kindergarten.
  • Cancellation of Field Trips. We will not be traveling by bus to any field trips this summer. We will do our best to provide on-campus experiences that are equally exciting for the Main Camp students attending on Fridays. If you have already registered for a field trip and paid for an additional field trip admission fee, that fee will be refunded.
  • Conducting enhanced cleaning and sanitization practices. We’ve strengthened our already rigorous cleanliness and hygiene practices, including implementing frequent hand washing, cleaning and sanitization of high-touch surfaces inside and outside the classrooms throughout the camp day.
  • Virtual camps will be an option. We are aware that many parents are not comfortable sending their children back to a campus environment at this time. We are planning a variety of virtual specialty camps that will be available to students. 


  • Amazing Counselors & Summer Staff Members who love your children
  • A variety of activities which will keep students entertained and busy throughout each day
  • Quality and content of Specialty Camps. While some camps may have changes to the culminating activity (because adults are not allowed on campus), the specialty camps that will run this summer promise to be just as exciting as in years’ past.
  • Strong Communication
  • Safe, clean campus facilities
  • Most Main Camp Activity Rotations Remain: As of now, we are still planning on campers visiting the Splash Pad, doing Arts & Crafts, Sports, a different EXCITING Daily Activity Each Day (though many will be different than those listed on the camp calendar), and Leadership & Kindness-themed activities.

Again, we are publishing this letter in order to be as transparent as possible so that your family will know exactly what to expect this summer. If these guidelines do not meet your needs for your child, please remember that you may cancel camp up to two weeks before attendance for a full refund. We have done our best to keep camp as close to “normal” as possible, while following the most stringent guidelines given on re-opening schools. We want all campers to have a great summer, however we also want to do everything we can to make sure all of our students, and their families, remain in good health while participating in our programs. If you have any questions, please reach out to our Director of Admissions, Shawna Rhebergen at

Thank you for your continued trust in Camp Heritage Oak.